Meeting brought to order at 12:08 pm on October 09, 2010 in Thorsby, Alberta
Board Members Present:
Kelly Danard – Secretary / Treasurer Sharon Fergusson – President Alison Low – Vice President Lorene Stone – Director JoAnn Winther – Director Keri Schweer – Director Ralph Danard – Director Marti Bishop – Director
Stallion Owners Present: Veer, Batchelor, Bishop, Bull, Gertner, Tollefson, Pallameter, Strauss, Groves, Cooper, Fowler, Muldoon, Nugent, Wilson, Brook, Butterfield, Hart, Shauffer, Bresee, Reardon, Suitor. (sorry if I missed anyone)
Bishop adopted the minutes from October 09, 2009 as read.
Treasurer's Report: As of Sept 01, 2010
chequing $54 099.29
savings/super stakes $16177.49
Investments:
2013 payout = Dec.11, 2009 deposit of $23 000.00 at 2.3% value @maturity $24623.29 { please see note at the end of this document }
2014 payout = June 01, 2010 deposit of $40 000.00 at 3.125% value @maturity $45319.46
( it is not the $50, 000.00 we have advertised because all the money from the on farm picks were not in by the time the investment was made)
old business:
-voting results from 09 were read. arising from that was the stallion buy back this will be put to a vote with the different ideas, aged super stakes horses for the sale, and super stakes certificates, will be discussed at this meeting.
-web site-we are working on that with Barb Poulsen and will be discussed in new business.
new business:
-Kelly made a motion to have the stallion's paid in($250 or $500 stallion incentive fee's) or post dated cheque's in by Jan 1 as well as the super stakes stallion donation form in. All in favour passed
-web site, Kelly and Barb are working on this. They have come up with a question answer page. Kelly will send that our in the voting issue's email for everyone to put down questions. When the voting results come back we will post this questions with the answer's. Kelly has also asked Barb to put a downloadable form page. This will have all the forms for everything on one page. Kelly also stated that the search engines pick up on text, so having all the stallions on the home page is the best.
-Schweer made a motion to change the dates of the super stakes stallion auction to Feb 1 to 28, 2011 Hart 2nd all in favour ,passed.
-allowing aged super stakes horses in the sale, discussion on the topic and Tollesfson made a motion not to allow aged super stakes horses in the sale, Bishop 2nd, all in favour, passed.
-super stakes payout, we discussed putting some of the money in the derby. For right now it is only for the futurity. this will have to go to a vote with different scenario's for people to look at.
-capping stallions- Nugent made a motion not to cap the stallions this year and we will re visit this next year. Schweer 2nd, all in favour, passed.
-Bishop made a motion that once a super stakes certificate is issued there's no refund or switching. Hart 2nd,all in favour, passed
-Groves made a motion to do all the work of putting on a futurity Calcutta to raise a little extra money. all in favour passed
-non profit- a lengthy conversation basically it is at a stand still. Kelly did get the name search done. Sharon will look in to this. We need to get this in placed to get the investments out of Alison's name and under the CBHI once we are registered.
-Bresee made a motion to budget a certain % to Kelly, but she has tabled her motion for now.
-paying Kelly- another lengthy conversation. basically it came down to few ideas, administration charge on the super stakes for 1 example put we will table this for now until we know where we stand financially at the end of the year and it will be presented to the stallion owners with different scenario's.
Gertner made a motion to pay Kelly once it is decide on. Bishop 2nd, all in favour, passed.
-advertising -this will be put to a vote again
(Kelly forgot to bring this up at the meeting)-stallion breeding reports. Kelly wants to keep records of the #'s to show how things are hopefully changing for the better. This will be followed up on later date.
-Fowler said that all the stallion owners have to take some part, for example posting the adds we send out and talk to people.
-Bishop said we should help Kelly as much as possible and with kindness. He said we have to remember this is alot of work that Kelly donates to this and get's the same benefits as everyone of us.
{ Please note that the delay in depositing the initial investment was due to the name of the Canadian Barrel Horse Incentive not being registered – we finally invested it under Alison’s name until this issue can be rectified. As she addressed at the meeting this is not a viable long term solution and she does not wish to have it as such much longer – should anything happen to her in the interim, all required documents are on file with Kelly / CBHI and the investment company ( www.equitable.ca ). The current directions are for a Change of Ownership to the current Secretary / Treasurer of the CBHI. As soon as the investigation is done relative to our options re: Non Profit etc. and the name is registered again, the necessary Change of Ownership documents to the Canadian Barrel Horse Incentive will filed immediately. If you have any questions specific to this, please feel free to contact Alison }
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